Managing tasks in Asana. Image: Tech.co's testing process ... However, we'd recommend Teamwork if you'd like a more “classic”-looking general-use project management tool – it looks similar to Asana but has a simpler automation builder and the ...

Best Simple Project Management Software in 2023

The layout is very similar to Asana's and Teamwork's, and it's not hard to get to grips with. Wrike's Table view. Image: Tech.co's Testing Process. Like ClickUp and monday.com, Wrike has AI capabilities that can help you automate many of your task ...

Best Task Management Software: 2023 Test Results

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Asana

asana

Abhor online project management tools? They are an unrelenting aspect of remote work. Meet Slack, Asana, and WhatsApp, the three horsemen of the WFHpocalypse. This Slogging thread by Justin Roberti, Arielle Shnaidman, Linh Smooke, Akasha Rose and David Smooke occurred in Hacker Noon's Slogging community #unpopular-opinion channel, and has been edited for readability. Justin Roberti Jun 10, 2021, 5:59 PM Unpopular Opinion: 10 Ways Asana Lowers your Productivity Arielle Shnaidman Jun 10, 2021, 6:17 PM 👍 1 You can’t toggle between two different emails/logins. Justin Roberti Jun 10, 2021, 6:36 PM 🔥 3 In the amount of time that it takes me to find the project and add a task, I can write 10 tasks on a notepad AND draw a decent cartoon cat. Linh Smooke Jun 10, 2021, 6:58 PM 👍 2 The emphasis on deadline and date at the expense of expansion of ideas (card style) like Notion or trello. Justin Roberti Jun 10, 2021, 8:23 PM Subtasks are an excellent way to outline key steps in a task, so everyone knows who needs to do what and by what deadline. And like the one true ring, subtasks are invisible to all but the most powerful observer, meaning your subtasks protected in solitude where no assignee will ever find them. Linh Smooke Jun 10, 2021, 8:24 PM The price point. Linh Smooke Jun 10, 2021, 8:25 PM 👍 1 (I tried to use asana as a team for a year, nobody got much done with the system, then at the end of it got charged a hefty sum. Good thing they were able to refund!) Justin Roberti Jun 10, 2021, 8:26 PM True - remember basecamp in the early days? I never made that one work right either, but it was free. Linh Smooke Jun 10, 2021, 8:27 PM OMG basecamp. lol. we did discuss at length their no politics policy in this podcast . https://hackernoon.com/this-week-on-planet-internet-big-dictator-energy-nn943437 Linh Smooke Jun 10, 2021, 8:30 PM In general I'm not opposed to freemium though if I see that they do provide value. Unfortunately, asana ain’t it. Justin Roberti Jun 10, 2021, 8:31 PM :rolling_on_the_floor_laughing: 4 hahaha i have to say, this episode has 65% more dunking on Limarc Ambalina than other leading podcasts. Linh Smooke Jun 10, 2021, 8:31 PM 😀 2 He did sympathize with dictators…. Justin Roberti Jun 10, 2021, 8:35 PM 👀 1 💚 1 Slack, Asana, WhatsApp (and/or Telegram) - the three horsemen of the WFHpocalypse. Justin Roberti Jun 10, 2021, 8:38 PM 😂 2 Freemium... where ASPs go to get friendzoned. Linh Smooke Jun 10, 2021, 8:40 PM We LOVE (maybe too much) notion here at HN. Natasha Nel is basically their sales rep (not really… 😃 ) but like I’m so glad she intro-ed us to the awesomeness that’s notion. Justin Roberti Jun 10, 2021, 8:41 PM I've not used it. Is it free(mium)? Linh Smooke Jun 10, 2021, 8:44 PM ha yeah. It’s like Trello meets Asana meets google doc (ok i’m not a notion sales rep though). Linh Smooke Jun 10, 2021, 8:44 PM Wondering if we just have to temper the notion love down if this thread gets published on HN or get a cut from them first. :rolling_on_the_floor_laughing: Justin Roberti Jun 10, 2021, 8:46 PM :rolling_on_the_floor_laughing: 2 "Linh Dao Smooke shills for Notion" Linh Smooke Jun 10, 2021, 8:46 PM For real. Justin Roberti Jun 10, 2021, 8:47 PM I do not work like any PM software I have found. that doesn't mean I'm right - it means I'm ADHD but it also means the notepad is my best bet. Linh Smooke Jun 10, 2021, 8:49 PM Speaking of ADHD, I learned this thing (maybe I’m just ignorant) very recently. That ADHD doesn’t mean the ability to not focus on things. On the contrary, it means you either focus exclusively on 1 thing, or a million things at once. it blew my effing mind. Linh Smooke Jun 10, 2021, 8:50 PM David Smooke is a total ADHD btw lol Justin Roberti Jun 10, 2021, 8:52 PM 💚 2 That's why I immediately liked David. I don't know if this should ever be an article because now it's slightly confessional but yes, one nice thing about writing, blockchain, and writing about blockchain is that I can intentionally work with other people i relate to... and I think that often means the hyperfocus/wide focus thing. Linh Smooke Jun 10, 2021, 8:55 PM Also that means you prob can’t work “for” anybody but yourself, and crave that independence + freedom…not a bad thing at all in my opinion. Justin Roberti Jun 10, 2021, 8:59 PM 💚 1 True. I think its part of the neuro-divergent picture and it was just seen as "Bad" in the 1980-90s. Akasha Rose Jun 10, 2021, 11:30 PM What happens if you plug Asana into Notion.... would people still hate it? https://www.youtube.com/watch?v=rOUxfH7RRrA David Smooke Jun 11, 2021, 5:20 AM 😂 1 😀 1 ADHD is not binary, it is granular. My attention moves fast, and that can be a deficit to my proclaimed activity and the activity of those around me, which I’d argue is not a disorder. My therapist describes it differently. Honestly my therapist is disordered, and the evidence for this is Dark Air with Terry Carnation: https://www.terrycarnation.com Linh Smooke Jun 11, 2021, 1:33 PM #classic

Unpopular Opinion: 10 Ways Asana Lowers your Productivity

29 Asana Alternatives: The Ultimate Breakdown

Jira – the most popular Collaboration Software Tool, according to the Sentiment Analysis report In April, we published , where we are analyzing the sentiment towards Jira, Asana, Azure DevOps, ServiceNow, Zendesk, Monday, and Clickup. For our research we used Brand24, we gathered data for a whole month to find out which tool has the best positive sentiment. Collaboration Software Tools 2022 Ranking In this blog post, we will focus mainly on Atlassian’s Jira, which is the most popular collaboration software tool of all the ones we researched. Although it is not the one that had the most positive sentiment, it clearly generated the biggest volume of mentions. Jira is the most popular in… US. If we’ll look and the number of mentions per selected country we can see that the US was a country where there were the most mentions regarding Jira. When compared to other strong IT markets like UK, Germany, or Australia the difference is quite impressive. And here is the more detailed preview US: UK: Germany: Australia: The most active Twitter profiles writing about Jira In February 2022, when we were doing our research  the most active profiles on Twitter were: The first one is the official profile of Atlassians’, the second one is the profile of Deiser – Atlassian Platinum Partner from Spain, and we also have Ravi Sagar – Jira Consultant, author of Jira-related book and video training. Ravi was our guest on the first episode of IntegratiON video series on YouTube. Jira related hashtags You may be wondering, what are the most popular hashtags used with the hashtag #jira. Here they are 🙂 Obviously #atlassian, #confluence are high. The third most popular keyword is #agile. #remotework, #digitaltransformation, and #scrum are also mentioned quite often. How does the positive Jira-related mention look like? OK, you might be wondering, what are those mentions we talked about? The mention of positive sentiment means, that overall the posted text had a positive sentiment. It doesn’t mean that Jira is good, or bad – liked or not. What matters is the full context. Here are the examples: Positive mentions And here are the examples of mentions qualified as “negative” Summary I hoped you liked our Jira-related findings. If you’re thinking about integrating Jira with other tools such as Azure DevOps, ServiceNow, Asana, Freshdesk, or others – let us know. We’d be happy to help 😉 This post was originally on getint.io website. published Getint.io is a platform to integrate Jira with Azure DevOps, ServiceNow, and more.

Sentiment Analysis Report Deems Jira the Most Popular Collaboration Software Tool 

Managing one professional email signature is time-consuming, but managing a medium or large team’s signatures is difficult. Employees leave, get promoted, or are introduced to businesses often. Working to manage these signatures should be the responsibility of a manager. Creating brand cohesion with a business email signature is possible. We’re going to show you how to create a professional email signature and deploy it rapidly using Bybrand’s four main integrations. Google Sheets, Google Workspace, Freshdesk, or Asana; 4 Ways to Integrate a Professional Email Signature Today With your email signature, you can inform your contacts about your products, services, and the way they should contact you. At Bybrand, we do not just create email signatures. We provide you with an intelligent and flexible approach to integrating them across multiple channels. 1. Using Google Sheets Integration Google Sheets is used by of people each month. An IT manager, or team lead, can save time and resources by: hundreds of millions Creating an employee email signature spreadsheet in Google Sheets Adding in the employee by line: Name Position Phone Email Other information Copying the public link for the sheet Activating the Google Sheets integration in Bybrand by adding the copied link Creating a department name Importing data from Google Sheets Associating a template with the email signature Editing the template to use the proper placeholders Saving. With the use of placeholders or the first row of the spreadsheet, it’s fast and easy to use one professional email signature across teams or an entire business with our . professional email signature maker Example: You can add new employees at any time, sync the data and generate a business email signature effortlessly. If you run into any problems following the steps above, you may find our video tutorial to be more helpful: How to turn a Google Sheets spreadsheet into email signatures. https://www.youtube.com/watch?v=bfR83IjbU8M If you’re tired of using a CSV file to create email signatures and already use , you’ll find this method of creating and deploying email signatures to be fast and efficient. However, if you’re not using Sheets, we have other methods that will work, too. Google Sheets 2. Google Workspace users Bybrand’s integration with allows you to create and deploy a simple professional email signature across your entire company. We've made it as easy as possible to standardize email communications by: Google Workspace Registering for an account with Bybrand or signing into an existing account Creating a template on the main dashboard Navigating to the “integrations” tab on the dashboard Integrating G Suite by alerting the G Suite administrator of the email and domain Activating the integration Opening your G Suite Clicking on Apps > Google WorkSpace Marketplace apps Adding Bybrand by searching for the app by name Following through with the prompt to finish the integration. Now, you can go back to Bybrand and follow these steps: Click on the Manage tab within Integrations Try and Load users Create a department to generate email signatures automatically Click on the import button Choose which users to import Associate an email signature for the department Edit the email signature to add in placeholders and customize the signature Save. The next step is to update the email signature for each specific user or batch and update all signatures at once. If you did everything right, you’d have a company-wide email signature that integrates with Google Workspace and Gmail. You can watch our entire tutorial on integrating with Google Workspace below: Automatic email signatures to Gmail with Bybrand for Workspace. https://www.youtube.com/watch?v=NuhOhYMFr-g Utilizing Google Workspace, you can create and deploy email signatures for your business if you use Gmail. However, if your team doesn’t use Gmail or Google Workspace, we have other integration options that may work just as well. 3. Freshdesk help desk agents If you’re one of the over companies that use Freshdesk, we’ve made it simple to standardize your agents’ email communications. Support managers can easily use rich HTML email signatures to improve customer experience and integrate using . 50,000 Bybrand and Freshdesk We've made it easy to get started using the following steps: Register for Bybrand or log into your account if you have one already Navigate to the Dashboard and click the “Add an integration” icon Connect Freshdesk by following the prompts on the screen Go to the Freshdesk Admin panel Click on Profile settings Copy the API key Paste the API key into Bybrand Click on manage and try loading the first agents. If everything is successful, your agents will be loaded. You can then create an individual email signature or use the department signature template, as we’ve done with Google Sheets and Workspace. Are you a better visual learner? Watch our entire video on connecting Bybrand and Freshdesk for easy email signature creation and deployment. Finally, we have one more integration that we would like to tell you about Asana. 4. Asana users Asana and Bybrand allow you to easily create professional email signatures with a headshot in just a few easy steps. Register for Bybrand or log into your account if you have one Navigate to the integrations tab Search for Asana on the list and click on “Connect” Click on the tab and then click on “Connect Asana” manage Grant Bybrand permission to use your Asana account Once connected, you’ll want to click on “Departments” Create a department for your Asana integration Click on “Import from Asana” Load users Click on integration templates and associate with Asana Customize the signature to your liking. We’ve also created a video that you can follow along with to begin integrating Bybrand and Asana together. Creating professional HTML email signatures for all Asana users. https://www.youtube.com/watch?v=Fr_B38gXVXU A task that would normally take hours to accomplish is now possible in just minutes using our integration tools. What To Put in Professional Signature Email? If you’re unsure of what information to add to a professional signature for email, a few of the most common ideas are: Full name Email Job title Phone number and extension Photo Social media links . Read also: Best practices for creating a professional email signature Bybrand makes it easy to change icons and company logos to make your employees’ email signatures with all of the proper branding in place. Using one of the integration methods above, we’re confident that you’ll be able to quickly create and deploy a professional email signature for teams of 20+ employees. With easy data syncing, you can update, add or remove information in seconds across your entire organization.

4 Smart Ways to Quickly Create and Deploy Email Signatures

4 formas inteligentes de crear e implementar rápidamente firmas de correo electrónico

We've categorized the best Slack apps for developers. Whether you are working in teams or you just want some bot for yourself we've got you covered in this post. While some of the tools in the list are not specific to developers alone, we listed them because we think they might still be useful for some. Slack Apps for Productivity In this category we'll explore the Slack apps we found that can help tech individuals and tech teams be more productive. Axolo (that's us!) "Every minute trying to understand each other is a minute not spent shipping features". Axolo focuses on making it easy for developers to talk about a pull request. The result is that pull requests are resolved faster, it's easier to stay on top of PR and there is an increase in focus due to less context switching. What we like 👍: Axolo creates a channel for every pull request and has a deep integration with GitHub. It will share the code comments, code reviews, issues, and even the GitHub actions. As a bonus, there is a /lgtm command that lets you approve pull requests in seconds from Slack. More about Axolo: . axolo.co Pomodoro Tracker Some people have their Pomodoro on their OS but the benefits of having it in Slack is that you can let other people know in your team that you are in a focus mode and that they shouldn't expect you to answer within the next n minutes. What we like 👍: Simple and powerful. It does what it says it does :). Pomodoro on Slack Marketplace GoLinks Shortcut Go Links saves all your favorite companies' important URL and makes it easy for you to see them. GoLinks on Slack Marketplace Vidyard Asynchronous video sharing Vidyard allows you to record yourself/ your screen easily to share asynchronously. Great for "showing instead of telling" Vidyard on Slack Marketplace Slack project management apps This category is dedicated to apps that allow you to manage tasks within Slack. Those apps usually allow you to create and assign tasks directly in Slack. It's a crowded space so for brevity we'll just list the one that has been referred to us. Linear Linear defines itself as "The issue tracking tool you'll enjoy using". Linear doesn't have an application listed in the Slack marketplace but you can integrate Slack from your Linear WorkSpace: . Linear Linear has a traditional /linear command that allows you to create new issues. Link posted on Slack from linear will be displayed in an organized fashion for people to identify them easily. What we like: Linear has a way to create a specific channel for a project, sending updates from that project to a channel and making a contextual update on a specific linear project. Learn more about the Slack Linear integration on . Linear Trello "Trello helps team move work forward". Trello is the simple Kanban project management tool, they are pioneers in TODO DOING DONE. The app integration allows you to add new Trello cards with the /trello command, edit cards, attach conversations and get previews. What we like 👍: Trello is very popular and has other dedicated Slack app made by the community. So if you are a Trello user there are a lot of chances you will find what you are looking for. Trello on Slack App Marketplace Asana "Move work forward" Asana is also a popular project management app based in San Francisco. Their integration does pretty much what the others do with the ability to be personally notified when they are changes about a ticket you own. More about the integration: and about Asana: Asana on Slack App Marketplace Asana.com Jira Jira started as a bug tracking system and has evolved into an all you can do project management App. Find out more on: Jira on Slack App Marketplace Pivotal Tracker Pivotal is an agile project management tool made for developers. It’s old-school but does the job. Find out more on Pivotal Tracker Workast Workast describes itself as "The missing piece of Slack". They seem to be the best-integrated project management app to Slack we've seen so far. They were built around Slack and is fully featured to be workable on Slack. What we like 👍: Fully integrated into Slack and easy to use for everyone in your team. For example, you can sign in with your Slack account, you won't need to sign up with your email. Learn more about Workast: Workast.com Notion Notion started off as a wiki all-in-one workspace for notes and also does collaboration, tables, project management and much more. They have a clean UI/UX and has been around for a few years. The Notion integration allows you to subscribe to changes for a particular page. This is good if you want to monitor changes in your Notion workspace. What could be better 😬: This integration only updates you on changes. Would be interesting to have workflow automation and more actions you could do directly in Slack. More about Notion: notion.so Slack Apps for Managing Teams and Culture Disco Enable value-driven work and foster team appreciation directly from Slack. Disco makes it easy to encourage actions within the organization by enabling kudos, appreciation dashboards, and raffles. What we like 👍: Value-driven company with a well-integrated with actions you can do directly into Slack. More information on justdisco heyTaco "Build Stronger, happier remote teams". HeyTaco is here to help build camaraderie within the organization. What we like 👍: Who doesn't like tacos here? More on HeyTaco: heytaco Karma Karma makes it super easy to give appreciation to one another, @tag ++ someone to give him Karma and show appreciation. More on their website: karmabot Greetbot Greetbot is made for big teams who onboard new employees on a rolling basis. It will allow you to remind you and people in your team to greet and meet new people in your team. What we like 👍: Schedule follow-ups, encourage connections, and view the latest activity. The app is well thought and does the job! Greetbot on Slack marketplace Onboarding ⚡ by Roots Onboarding by Roots does a similar job to Greebot and also allows you to set up a workflow. You can automate asking tasks to specific people like creating a Gmail GSuite email to @support and more. Roots on Slack marketplace AnonymityBot Anonimity bot Ask polls, make anonymous announcements, or ask anonymous questions to your team. I feel this could be useful in some company cultures where some employees might be afraid to speak on their name. Anonymity feedback on Slack marketplace Lunch Train Do you work in a city and have you ever tried to organize lunch with more than 2 colleagues in your company? Lunchtrain is the answer, making it easy to organize your lunches by getting everyone on board. What we like 👍: Great copy, fun, and simple Slack app that works well for its purpose. Lunch Train on Slack marketplace Whatis Does your company use a lot of acronyms? Whatis is the answer. It will identify when you use one and show the members of the channel what this acronym does. It also makes it easy for you to create a dictionary of all the acronyms in your company. Whatis on Slack marketplace Code Related Integrations PR Patrol PR patrol allows you to monitor some part of your codebase you care about. You can set it up to be alerted whenever a specific file gets changed. What we like 👍: Easy to set up! Patrol on Slack marketplace Circle CI Circle CI Slack integration will post to a channel of your choice whenever a build finishes. Circleci on Slack marketplace AppFollow With , you can track critical app updates around rating, keywords and reviews from your favorite stores. Passively receive alerts, reply to user reviews or monitor all your app data without leaving Slack. AppFollow 1Password 1 Password Slack integration allows you to share private notes within Slack. Can be useful for developers to share private keys or things you don't want to be out there in the wild. 1password on Slack marketplace StatusPage Be alerted when there are changes to your Status page. notifications on Slack marketplace CodeMagic Easily follow your mobile app development with Code Magic. Configure a channel to get notified of relevant events. More on Codemagic Standup Slack App Bot Standup meetings are notorious in tech teams, they allow you to stay in sync with your team in a (usually) short and efficient way. A standup meeting is usually a time where you share what you've done the day before and what are your plans for the day. It's simple and allows you to share if you need help, and vice versa, see if there is a colleague to who you can give help. Standup.ly Automate standup meetings, retrospectives, other agile processes and get an internal Q&A system to level up the productivity of your team. What we like 👍: Standup.ly is more than just a simple standup bot it also allows to have other agile processes with 360 feedback, retrospective meeting, and more. Find out more on: Standuply DailyBot Daily bot is pretty similar to Standup.ly and seems to have analytics in your team motivation and blockers. Find out more on Dailybot Calendar Slack apps Google Calendar Connect your calendar and update your status automatically when you are in a meeting. Pretty useful to know if someone in your team is busy in a meeting and won't be able to answer you're urgent question straight away. You can also set it up to get notified of your events coming up during the day. Find out more on Google Slack Marketplace Fellow Fellow encourages people in the meeting to come prepared and to follow a course of action during the meeting. The fellow also makes it easy to manage your agenda directly in Slack. Find out more on: Fellow Random Slack appsGiphy Giphy might be the most used / underrated / overrated app in the Slack marketplace. With a simple command /giphy (text) one can send a giph in seconds. Giphy on Slack Marketplace Gif Keyboard Giphy has a competitor and Gif Key is there to help you add a caption and search Giphy in a more productive way ;). Gif Keyboard on Slack Marketplace BirthdayBot Show that you care and make sure not to forget anyone’s birthday in your company! Birthdaybot What could be improved 😅 Free trial is only for 14 days and no free version of the product. Miro Miro is a whiteboard collaboration app. Great to brainstorm or even to share ideas with post it or drawings or anything you could do on a white board. Their slack integrations allows you to Install review comments, find recently updated boards, and approve access requests. Find out more on: Miro Slack App Marketplace Automation Slack Apps Here is a list of Slack apps that can automate some of your workflows. They can be useful in numerous ways in order to automate repetitive tasks. Zapier Zapier is the most famous automation tool out there. Easy to use, with workflow, they seem to be well connected to the Slack API. The first pricing goes for 20$/month. Zapier Slack App Marketplace Automate.io Automate.io does a similar job to Zapier. You might want to use Automate since they have a cheaper alternative and might have some specific integrations. The first pricing goes for 10$/month. Integromat and HotGlue Two other automation apps. I honestly couldn’t tell you which one to go for, they all seem to be working well. It will probably depend on if you are already one of those tools. Pricing is about equivalent, and they sometimes have different integrations and different levels of integrations. Integromat Hotglue Incident Apps I’ve seen numerous incident apps coming up in the past few/months/years. They are usually targeted at bigger companies that have SRE (Site reliability engineers) in the company. They are quite useful to put a methodology in place for any tech and non-tech urgency that one company can have. They usually have a similar process: you have a command you can do from slack /incident create and you need to fill out a form. In the form you put someone in charge, mention the severity and information you can provide to show the problem. It then spins off a channel and you can discuss how to best resolve it with the right team and people who are automatically invited to that channel. Incident.io Incident.io is a well-funded company by ex-Monzo (banking) employees. They have a 250+ people community in Slack and seem to have happy customers. I’ve seen screenshots of incident recaps and it looks nice! Incident.io Allma.io Also another funded company. Check out their website. They have a great way of showing how their process works in Slack so you can see if it’s something you should be interested in. Allma.io Bug Tracker Bug tracker apps will let you know whenever there is something going wrong with your apps. There are many different services but here are the most common ones. BugSnag BugSnag has been mentioned by a lot of tech teams. It’s a world-famous service. The integration allows you to snooze, or say that you’ve resolved the bug from Slack. Find out more on BugSnag in Slack Marketplace Sentry Sentry is a similar service. What we particularly like about the Sentry slack integration is that you can assign a bug to someone directly from the Slack integration. . Sentry on Slack app marketplace Raygun “Resolve errors, crashes, and application performance problems faster with Raygun and Slack”. What we like about Raygun: The error display is wide and seems like you have enough information to handle most of your errors. . Raygun on Slack app marketplace Log tracker: Papertrail Papertrail integration enables you to receive important system and application messages right when they happen. Papertrail app offers an intuitive Web-based log viewer, alerts, charts and analytics exports, long-term archives, and other time-saving log tools. Papertrail was developed by Slack. . Papertrail on Slack app marketplace Polls Slack Apps It's easy to ask a poll as a question and get an emoji response but if you want to go further there are other apps out there that can help you be more precise. Simple Poll “What is your preferred JS framework?” “Where should we have lunch?” Create polls in seconds with Simple Poll. Easily collect your team’s preferences and know how your team is feeling with this integration. Simple on Slack app marketplace Typeform With Slack app, receive all your respondents' answers in Slack as soon as they’re sent! Collect them in specific channels and start collaborating with your colleagues without leaving your app. Screenshot Typeform on Slack app marketplace Data Visualizer: New Relic With New Relic Proactive Detection, anomalies from your APM-monitored applications will surface in their activity streams and anomalies feed. You will be able to create an automatic analysis of these anomalies and receive notifications from Slack directly. . New relic on Slack app marketplace CRM + Customers Hubspot With the Hubspot Slack integration, you are able to query any source of information from your CRM, create tasks/tickets and change specific information regarding your customers. A chat feature is available to answer to your users right from Slack as well. . Hubspot on Slack app marketplace People Management Platform Café . COVID forced everyone to work from home and it made collaboration hard. Café knows teams need to meet but it’s a real struggle. Their real-time flex agenda is designed for teams that mix Office and Remote work. Café on Slack app marketplace Donut With Donuts, discover new rituals for your team that foster camaraderie, collaboration, and community. You can organize random coffees, schedule meetings to have a water cooler chats with your colleagues, and create bonds between coworkers, no matter whether they’re in-office or working remotely. . Donut on Slack app marketplace Cloud Hosting Heroku ChatOps Heroku ChatOps enables you to deploy code, and get CI tests directly within Slack. Stay on top of your Heroku app’s status without jumping from one site to another. Command output is organized into threads for easier readability, with app details like who performed the operation, the Github repo, hash, and task duration. If you need to further investigate, the app will link you to your dashboard, where additional details and configurations will be available. . Screenshot Heroku on Slack app marketplace AWS Chatbot AWS Chatbot is an interactive agent that simplifies monitoring and interacting with your AWS resources in your Slack channels and Amazon Chime chat spaces. AWS Chatbot allows you to receive alerts, execute commands to return diagnostic information, call AWS Lambda functions, and create AWS support cases. . AWS on Slack app marketplace Awsome enables simple, easy and quick management of Amazon Web Services EC2 instances directly from Slack. You can start using Awsome features with the `/awsome` Slack command. Awsome simplifies the process of: - starting AWS EC2 instances - stopping AWS EC2 instances - checking AWS EC2 instances status. Awsome Also check out: Top 5 GitHub pull request Slack Integration and the Top 4 GitHub Action Slack integrations.

Top 50 Slack Apps For Developers in 2022

Why is Evernote the only SaaS app that enables users to annotate attached images directly in Evernote? Well it's because they bought Skitch in 2011 and integrated the annotation tools. While I've stopped using Evernote and last year, I very much miss the ability to just click and annotate any attached file in my notes. Notion doesn't offer this feature and neither do any of the other popular SaaS apps I use every day. switched to Notion The above image shows how to annotate in Evernote File Annotation is a Daily Activity For many people, adding annotations like arrows, highlights, text boxes, callouts and comments to images and PDF's is a daily operation. And there are a ton of tools you can do this with. In fact, one could argue it's a commoditized product category. Companies like Droplr, Cloudapp, Skitch, Snagit and all have similar offerings for taking screenshots, uploading files and adding annotations. Markup Hero The problem is they work in a silo. File annotation has become an activity that happens independent of all the other things we do every day. But then we take those annotated files and share them in other SaaS tools. So why should they be separate behaviors? Why shouldn't users be able to annotate files from wherever they're already working. Whether Notion, Asana, Jira, Slack, Intercom or any other SaaS tools -- people are attaching annotated images and PDF's to every day. File Annotation Use Cases There are many reasons and opportunities for SaaS applications to offer file annotation as part of their offering. From customer support platforms to project management software, CRM to learning management, and everything in-between. Here are some examples to chew on. The Customer Support Agent Using Intercom You're a customer support rep. You write help articles. You create onboarding documents. You build walkthroughs and FAQ's. And of course you're talking to customers all day over chat an email. There are many great support platforms like Zendesk, GrooveHQ and Drift. But you've chosen Intercom as your customer support SaaS application (I chose it because I use it today and know the tool well). Intercom is a slick tool. They have two primary functions: - Here you are responding to customer issues in real time either via their built in chat tools or email. Managing support tickets - Here you are creating support materials and publishing them on a help wiki, just like a blog. Maintaining a help portal Here's how a typical day might go. A customer for your application is having an issue customizing shortcuts. They submit a ticket and you get notified. You go into Intercom, review the ticket and reply back explaining that shortcuts are set in the section. You could just attach a help document from your Intercom portal, but that will take the user some time to read through and find their solution. Settings > Options > Shortcuts This can be annoying to a user when they just want a specific answer. Instead you decide to paste an image of the settings screen into the chat, and you want to circle the tab and where to enter the shortcut they want. You already have this image in your Intercom canned responses, but you don't have the annotations. You could copy the image to your annotation tool, make the annotations, copy it again and paste into the chat. shortcuts But wouldn't it be simpler if you could just click "Annotate File", then add your annotations and instantly see them reflected? Similarly, while creating a help document, you could take a screenshot, add some annotations, and paste that into your Intercom support portal. But a month later you decide you want to update that page and specifically you want to make changes to the annotation. This is going to take some time because you'll need to re-create the image and annotations and replace it in the page. Wouldn't it be easier if you just clicked on the annotated file, re-opened it directly in Intercom, edited your annotations and clicked save. Um, yes, it would be way easier. The Product Manager Using Notion Say you are a product manager at Loom and you're a master at nailing . You use Notion every day to create product requirements documents and organize your research. You are working on a scope document for a new feature — adding tabs instead of sections to the Loom personal library. product-market fit customer development You have a detailed scope document with images and functionality descriptions. And now you need to add some annotations. One click, open the annotation tools, make the markup, update the file in the document instantly. So effective. The Teacher Using Google Classroom You're a high school english teacher using Google Classroom or one of the other dozen learning management systems like Canvas or Schoology. A student submits an essay homework assignment in PDF format. You get a notification from Google Classroom that a student assignment needs grading. You can easily use the grade feature and add comments in your LMS, but you want to give some more constructive feedback to the student. You could download the PDF, open it in Acrobat (if you have the expensive version) and try to add arrows and boxes and highlights (really really hard and confusing). Instead, wouldn't it be nice if you could just click the annotate PDF button, open the document in a modal, add your feedback and markup, and save it back to Google Classroom for the student to see. You would never even leave your LMS, fast, easy, efficient. Source Coursehero.com The Project Manager Using Asana You're a project manager working on a big project to launch a public roadmap. You've done a ton of research on roadmap platforms like ProductBoard and ProductPlan, but you've decided on the lesser known , Feedbear. The tool offers you a bunch of configuration and you want to show your recommended customizations inside the Asana ticket you created. Bam! One click and it's done. product roadmap software The Content Marketing Manager Using Airtable You're a content marketing wiz and you use Airtable to manage your social media and blog posting schedules. You have a great post prepped and your editing team wants to make some recommendations on the images you picked. They go into the line item, see the attached image and add some annotations directly within Airtable. Let's look at one more, a little outside the box. The eCommerce Store Owner Using Etsy Etsy isn't a SaaS product, not exactly. But it is used by millions of sellers and buyers every day. One of the great aspects of Etsy is the ability for buyers and sellers to communicate using the built-in chat functionality of the platform. Imagine you find a great seller offering unique custom keychains that you think your significant other is going to love. They have a dozen designs, but you want something just a little bit custom. You imagine taking one keychain design, but adding your own image and messaging. You can try to explain this to the seller in chat and maybe they understand, but it would be much easier with some annotations on the product image. Incidentally I experienced this exact situation, with a keychain, for my girlfriend for Christmas. What if you could just click and add annotations directly in the Etsy chat window? Me likey. You get the picture, and the list of use cases goes on and on. Sure, any of these SaaS companies could build annotation tools from scratch directly in their platform. But that's a lot of work, it's not a core competency and the features will always take a backseat to the core product. So in the end, the users aren't given the best annotation experience and tools they want. The simpler solution would be to integrate best-of-breed annotation tools. A Solution for Integrating Annotation Tools A quick search on Google for returns a bunch of possibilities, but a deeper dive into the results proves that there is nothing simple. Nothing turnkey. Certainly nothing free. And nothing that will address all the use cases I've described above. At Markup Hero, we're testing a new API that enables any SaaS app to integrate our image and PDF annotation tools with a few lines of code. Read more about our to see how it works. And let us know what you think or if you want to test it out. file annotation API

Making The Case for Integrated File Annotation with Popular SaaS Tools

Now that your teams have acclimated to working remotely every day during the workweek, they've probably started getting into some semblance of a groove. They might even have increased their productivity to unheard-of levels. Those teams aren't the only ones who've had to make major adjustments. Your managers have had to adopt new techniques and apply various creative methods of keeping things moving forward. And, of course, their primary task is to manage the teams that help your business run smoothly. To accomplish that task, your managers need to have the right tools. Fortunately, there are a lot of outstanding software titles, platforms, and services available to make that job considerably easier. It doesn't matter if your company deals in , or is a large-scale media conglomeration: without some combination of the following tools, the management of your remote teams will be exponentially more difficult. outsourcing software development But what are the tools? Let's take a look at some of the options you have available. Slack has become the de facto standard tool for team communication and collaboration. Not only does this platform make it easy for your team members to communicate with one another about projects (and other subjects), you can create project-specific channels, allow team members to share files, direct message users, pin posts and follow threads, and even add various extensions to broaden the tool’s functionality. Slack Without a tool like Slack, team communication will be a challenge, especially if you have team members all over the country, working at different times. And with Slack being cross-platform, you have no worries about whether or not your entire team can make use of the tool. Slack can be installed on Android, iOS, Linux, macOS, and Windows, or it can be used via a web browser. Asana is one of the most popular project management apps on the market. This cloud-based service empowers your team to communicate as well as engage with ongoing projects. Each project can be broken down into tasks, which can then be easily assigned to teams or team members. Asana For the most part, Asana should be considered a more basic project management tool. That doesn't mean it won't suit your needs but if the standard option doesn't offer enough for your business, you could opt for a Premium account, which adds workflows into the mix to help automate the project lifecycle through the system. If you're looking for a project management platform that doesn't require careful, patient onboarding of teams, Asana might be the perfect solution. Basecamp If Asana doesn't include enough bells and whistles to satisfy your team, there's always . Basecamp has been around longer than most tools in this category and offers more than enough features to satisfy even more complicated needs. Basecamp Within Basecamp you can employ assignable to-do lists, notes and file attachments, comments, Hill Charts, message boards, schedules, documents and file storage, real-time group chat, check-in questions, client access, direct messages, email forwards, reports, notifications, search, YouTube embeds, and across-project agendas. Basecamp could very well be your one-stop-shop to meet the majority of your team management needs. When I Work You might require the ability to track and manage team schedules. Although you could probably make do with a simple Google Calendar, why not work with a tool designed specifically to meet the needs of managing remote worker's schedules? That tool is . When I Work When I Work includes employee scheduling, time tracking, applicant tracking tools, and options for both desktop and mobile platforms. By employing When I Work, managers are better capable of managing and communicating with teams and accounting for shifts and clock-ins. Your teams are also empowered with the ability to submit time-off requests and even collaborate on shift trades. Even better, When I Work is incredibly easy for both managers and team members to use. Zoom Sometimes nothing is more helpful for the management of teams than a good video conference meeting. When you need to pull off such an event, is the tool for the job. If the pandemic has taught businesses anything, it's the importance of being able to keep some semblance of face-to-face meetings intact, and Zoom has become the de facto standard in this arena. Zoom In fact, Zoom has become so popular, it barely needs an introduction. The platform is the ideal solution for businesses of all sorts. Even outsourcing software development companies, with teams across the globe, can make use of Zoom for video conferencing—so long as certain team members are willing to get up in the middle of the night or way too early in the morning to join in on the fun. Dropbox or Google Drive You're going to need to be able to share files with your team members and your team members are going to need the means to share files with one another. One of the easiest methods for this is to employ one of the many cloud-based storage solutions, such as or . Dropbox Google Drive With either of these tools, your team will have easy means by which to upload, download, and share files with one another. Files can even be commented on, described, searched for, starred, and pinned. Although you might be tempted to try and get by with the free versions of these tools, the paid versions will be better suited for your needs. Not only will you get better integration with other solutions, but you’ll also get considerably more storage space. GitHub If you manage a team of developers, you'll need to employ a number of different tools, one of them will be a version control system such as . With GitHub, your team can enjoy collaborative coding, automation & CI/CD, code security, desktop, and mobile apps, project management tools, and a sense of community. As for your managers, you'll add team administration into the mix for the perfect engineering team solution. GitHub With GitHub, you can create project-specific repositories and then assign software engineers to those projects. Those engineers can then make pull requests, modify code, and push their modifications back to the project. No development team is complete without a tool like GitHub. Conclusion If you're looking for the perfect combination of team management tools, you can’t go wrong with anyone of these solutions. You might even find one of these tools can fill all of your needs. If not, chances are pretty good you can get by with two or three. Either way, there are plenty of options available to help take the worry out of remote team management.

7 Tools To Help Manage Your Remote Teams Better

32 Project Management Tools: An Ultimate, Unbiased List

As International Women’s Day lands on Friday 8th March, it’s a good time to look at how women are represented (and underrepresented) in tech. With this year’s theme of #InspireInclusion, IWD wants to celebrate women's achievements, raise awareness about discrimination, and urge everyone to take action to drive gender parity. So what is it actually like to be a woman in tech, and what can be done to make that journey better––for everyone? Women are already paid less than their male colleagues, with the average pay gap in the United States standing between 22% and 30%. In 2022, Pew Research Center reported that the unadjusted gap has been more or less static for 20 years among the overall workforce at around 20-22%. There are signs that it is narrowing amongst younger workers, in positive news. That’s just one example of a lack of equity for female workers, and for Sonja Gittens Ottley, head of diversity and inclusion at Asana, research from her company has found that “there is an onus on leaders to create an environment that prioritizes belonging and empowerment. Crucial to this is creating spaces where women can express themselves and be honest about changes they believe the business needs.” Gittens Ottley points to workplace technology as one area that may foster change. “Research from our Work Innovation Lab shows that women (71%) are more likely than men (64%) to say that collaboration tools are crucial to their work. “While women may prefer such tools, it’s also true that they’re shouldering a disproportionate share of collaborative burdens. Meanwhile, our own findings showed that more women (67%) than men (62%) experience some level of digital exhaustion.” She says there is a “need for businesses to deploy a data-driven tech stack that can provide a fully-connected, accurate, and up-to-date map of work within an organization. Only then can businesses be sure that collaboration is happening effectively, and that technology is being used in a way that is supportive of women’s wellbeing and working styles.” Support for women on issues that matter At Slack, women are being supported around the issues that matter to them, according to Deirdre Byrne, who is the head of UK & Ireland at the company. “We've created an “Ask Me Anything” channel with the leadership team and a “Talking Menopause” channel, which are great examples of how companies can facilitate connections, share experiences, and encourage allyship,” she says. Marni Baker Stein, the chief content officer at Coursera, warns that new technological developments need to be taken seriously to make sure women are included. “The integration of AI into our professional lives is accelerating, and for women, this carries a particular threat of disruption,” she says. “In this area, there is more to be done. Currently, women are underrepresented in AI-related upskilling, with men being three times more likely to have enrolled in the most popular AI courses on Coursera’s platform. This disparity threatens to widen existing gender gaps in the workplace as AI literacy becomes increasingly necessary for career advancement.” Baker Stein is also passionate about education as a way to achieve gender parity. Flexibility is also key. “Investing in women’s learning and development is imperative, but to fully foster equitable environments, modern workplaces must continue to adopt hybrid work frameworks, and flexible learning methods, offering upskilling opportunities that are tailored to women’s schedules.” The landscape not changing fast enough And a close eye needs to be kept on specific tech sectors, agrees Pratima Arora, the chief product and technology officer at Chainalysis. “The landscape is not changing fast enough, especially in male-dominated industries like crypto where female representation in senior positions stands at 22.39% across the board, compared to 77.61% for men. “Women often feel as though they don’t belong and opt out of STEM-related professions early in life due to a lack of awareness of the opportunities available to them. This starts at an education level––when I was at university studying computer science, there were only three girls in my entire class of 50.” Violeta Martin, who is the VP of commercial sales EMEA at DocuSign, agrees. “Despite generally doing better in education, women are less likely to progress in the workplace. This shows that despite being qualified for roles, systemic barriers still exist that prevent many women from progressing in their chosen fields. As a woman working in the tech industry, I know first-hand the unique challenges that we face feeling included at work. “I urge leaders to make the industry more inclusive for women – whether that is by offering flexible working or educational pathways for young women wanting to try their hand at a career in STEM. Small actions compound and create workplaces where every employee is valued, respected, and empowered to thrive.” If you’re inspired to seek a new role in a company where equality matters, then the HackerNoon Job Board is a great place to begin. It contains thousands of open roles, like these three. Whisker, formerly known as AutoPets, is the maker of Litter-Robot, Feeder-Robot, and Litterbox.com. The Senior Software Engineer will be responsible for ongoing AWS IoT development, integrations with third-party IoT products, co-management of an agency partner, system debugging, and more. You will also provide support to the mobile application team when developing new interfaces and debugging issues. Vorto is looking for a Full Stack Software Engineer in Denver to successfully take ownership of features from idea to production, by primarily designing, building, and maintaining web applications (Angular/Typescript) and implementing supporting server endpoints on an ad-hoc basis in GoLang. Discover this Software Engineer job at G-Research in Dallas. You’ll join the Infrastructure Development team, providing tooling to maintain and develop the smooth running of the company’s IaaS platform and allow other software development teams to leverage it to its full potential. Accelerate your career in tech today via the HackerNoon Job Board By Kirstie McDermott As International Women’s Day lands on Friday 8th March, it’s a good time to look at how women are represented (and underrepresented) in tech. With this year’s theme of #InspireInclusion , IWD wants to celebrate women's achievements, raise awareness about discrimination, and urge everyone to take action to drive gender parity. #InspireInclusion #InspireInclusion So what is it actually like to be a woman in tech, and what can be done to make that journey better––for everyone? Women are already paid less than their male colleagues, with the average pay gap in the United States standing between 22% and 30%. In 2022, Pew Research Center reported that the unadjusted gap has been more or less static for 20 years among the overall workforce at around 20-22%. There are signs that it is narrowing amongst younger workers, in positive news. That’s just one example of a lack of equity for female workers, and for Sonja Gittens Ottley, head of diversity and inclusion at Asana , research from her company has found that “there is an onus on leaders to create an environment that prioritizes belonging and empowerment. Crucial to this is creating spaces where women can express themselves and be honest about changes they believe the business needs.” Asana Asana Gittens Ottley points to workplace technology as one area that may foster change. “Research from our Work Innovation Lab shows that women (71%) are more likely than men (64%) to say that collaboration tools are crucial to their work. “While women may prefer such tools, it’s also true that they’re shouldering a disproportionate share of collaborative burdens. Meanwhile, our own findings showed that more women (67%) than men (62%) experience some level of digital exhaustion.” She says there is a “need for businesses to deploy a data-driven tech stack that can provide a fully-connected, accurate, and up-to-date map of work within an organization. Only then can businesses be sure that collaboration is happening effectively, and that technology is being used in a way that is supportive of women’s wellbeing and working styles.” Support for women on issues that matter At Slack , women are being supported around the issues that matter to them, according to Deirdre Byrne, who is the head of UK & Ireland at the company. Slack “We've created an “Ask Me Anything” channel with the leadership team and a “Talking Menopause” channel, which are great examples of how companies can facilitate connections, share experiences, and encourage allyship,” she says. Marni Baker Stein, the chief content officer at Coursera , warns that new technological developments need to be taken seriously to make sure women are included. Coursera Coursera “The integration of AI into our professional lives is accelerating, and for women, this carries a particular threat of disruption,” she says. “In this area, there is more to be done. Currently, women are underrepresented in AI-related upskilling, with men being three times more likely to have enrolled in the most popular AI courses on Coursera’s platform. This disparity threatens to widen existing gender gaps in the workplace as AI literacy becomes increasingly necessary for career advancement.” Baker Stein is also passionate about education as a way to achieve gender parity. Flexibility is also key. “Investing in women’s learning and development is imperative, but to fully foster equitable environments, modern workplaces must continue to adopt hybrid work frameworks, and flexible learning methods, offering upskilling opportunities that are tailored to women’s schedules.” The landscape not changing fast enough And a close eye needs to be kept on specific tech sectors, agrees Pratima Arora, the chief product and technology officer at Chainalysis . Chainalysis Chainalysis “The landscape is not changing fast enough, especially in male-dominated industries like crypto where female representation in senior positions stands at 22.39% across the board, compared to 77.61% for men. “Women often feel as though they don’t belong and opt out of STEM-related professions early in life due to a lack of awareness of the opportunities available to them. This starts at an education level––when I was at university studying computer science, there were only three girls in my entire class of 50.” Violeta Martin, who is the VP of commercial sales EMEA at DocuSign , agrees. “Despite generally doing better in education, women are less likely to progress in the workplace. This shows that despite being qualified for roles, systemic barriers still exist that prevent many women from progressing in their chosen fields. As a woman working in the tech industry, I know first-hand the unique challenges that we face feeling included at work. DocuSign DocuSign “I urge leaders to make the industry more inclusive for women – whether that is by offering flexible working or educational pathways for young women wanting to try their hand at a career in STEM. Small actions compound and create workplaces where every employee is valued, respected, and empowered to thrive.” If you’re inspired to seek a new role in a company where equality matters, then the HackerNoon Job Board is a great place to begin. It contains thousands of open roles, like these three. If you’re inspired to seek a new role in a company where equality matters, then the HackerNoon Job Board is a great place to begin. It contains thousands of open roles, like these three. HackerNoon Job Board HackerNoon Job Board Whisker, formerly known as AutoPets, is the maker of Litter-Robot, Feeder-Robot, and Litterbox.com. The Senior Software Engineer will be responsible for ongoing AWS IoT development, integrations with third-party IoT products, co-management of an agency partner, system debugging, and more. You will also provide support to the mobile application team when developing new interfaces and debugging issues. Whisker, formerly known as AutoPets, is the maker of Litter-Robot, Feeder-Robot, and Litterbox.com. The Senior Software Engineer will be responsible for ongoing AWS IoT development, integrations with third-party IoT products, co-management of an agency partner, system debugging, and more. You will also provide support to the mobile application team when developing new interfaces and debugging issues. Senior Software Engineer Senior Software Engineer Vorto is looking for a Full Stack Software Engineer in Denver to successfully take ownership of features from idea to production, by primarily designing, building, and maintaining web applications (Angular/Typescript) and implementing supporting server endpoints on an ad-hoc basis in GoLang. Vorto is looking for a Full Stack Software Engineer in Denver to successfully take ownership of features from idea to production, by primarily designing, building, and maintaining web applications (Angular/Typescript) and implementing supporting server endpoints on an ad-hoc basis in GoLang. Full Stack Software Engineer Full Stack Software Engineer Discover this Software Engineer job at G-Research in Dallas. You’ll join the Infrastructure Development team, providing tooling to maintain and develop the smooth running of the company’s IaaS platform and allow other software development teams to leverage it to its full potential. Discover this Software Engineer job at G-Research in Dallas. You’ll join the Infrastructure Development team, providing tooling to maintain and develop the smooth running of the company’s IaaS platform and allow other software development teams to leverage it to its full potential. Software Engineer Software Engineer Accelerate your career in tech today via the HackerNoon Job Board Accelerate your career in tech today via the HackerNoon Job Board Accelerate your career in tech today via the HackerNoon Job Board Accelerate your career in tech today via the HackerNoon Job Board By Kirstie McDermott By Kirstie McDermott By Kirstie McDermott

C-Suite Executives From Slack, Asana, Coursera, Chainalysis and DocuSign Talk Equality in Tech

Slack, Asana, Coursera, Chainanalysis এবং DocuSign Talk Equality থেকে C-Suite এক্সিকিউটিভরা

C-Suite-Führungskräfte von Slack, Asana, Coursera, Chainanalysis und DocuSign sprechen über Gleichstellung in der Technik

Ejecutivos de C-Suite de Slack, Asana, Coursera, Chainanalysis y DocuSign hablan sobre igualdad en la tecnología

Les dirigeants de Slack, Asana, Coursera, Chainanalysis et DocuSign parlent d'égalité dans la technologie

स्लैक, आसन, कौरसेरा, चेनएनालिसिस और डॉक्यूसाइन टॉक के सी-सूट अधिकारी टेक में समानता पर बात करते हैं

Slack、Asana、Coursera、Chainanarise、DocuSign の経営幹部がテクノロジーにおける平等について語る

Slack, Asana, Coursera, Chainanalytic 및 DocuSign의 최고 경영진이 기술 분야의 평등에 대해 이야기합니다.

Executivos C-Suite da Slack, Asana, Coursera, Chainanálise e DocuSign falam sobre igualdade em tecnologia

Руководители высшего звена из Slack, Asana, Coursera, Chainanalysis и DocuSign говорят о равенстве в технологиях

Slack, Asana, Coursera, Chainanaliz ve DocuSign Talk'tan C-Suite Yöneticileri Teknolojide Eşitlik

Giám đốc điều hành C-Suite từ Slack, Asana, Coursera, Chainanalysis và DocuSign Talk Bình đẳng trong công nghệ

Slack、Asana、Coursera、Chainanalysis 和 DocuSign 的高管谈论技术领域的平等

If you’ve worked at an early-stage , you’ve seen a system break down before. There’s a process in place. It works (or the team thinks it works). It breaks. The team keeps using it because they don’t have time to fix it. Eventually, the team accepts that it has outgrown the system. They build and adopt a new one. startup Requirements Gathering & Understanding the Problem I knew that the management process wasn’t working, but I wasn’t sure why. I needed to fully understand the problem before I could even consider solutions. I spent time looking over the system and trying to figure out exactly where it was breaking. project I discovered four major flaws that were causing the existing system to behave ineffectively: It was designed for one team working on one project. Our team frequently worked on a few projects at a time. It did not have a centralized location where I could track tasks easily and quickly. I was using the Kanban board while the engineers were using the issues tracker. It was hard to see what people were working on, so I’d often need to spend upward of 30 minutes to figure out what people were doing, I’d often have to spend a lot of time explaining what I meant when I wrote feature descriptions. We had a lot of structure and steps to follow, but it wasn’t making us more effective. We were mired in process, but it was only slowing us down. Once I understood the problems with the process, I was able to set four concrete goals for the new system. The system needed to make it easy for a team member to see all of their tickets across multiple projects. The system needed to be straightforward, so I could quickly see what each team member was working on. The system needed to reduce the friction caused by back-and-forth conversations about the contents of tickets. The system needed to fit in with our core value of minimal process. In other words, we needed just enough process that it made us more effective. I decided to treat these goals as KPIs. With my goals in hand, I began to research existing solutions. Market Research I sat down to research how other teams were approaching project management and what technologies they were leveraging to do it. I paid close attention to the tradeoffs those teams were making when they chose a platform. I had used Pivotal Tracker in the past and found that while it offered in-depth analytics, it paid the price in usability and flexibility. Github Projects linked with Github but the engineers never wanted to use the Kanban board feature and often forget to close their issues. Keeping track of who was working on what began to take up 80% of my day. Jira, a favorite of big engineering teams, felt too heavy for our small engineering team. Google Sheets would have made sense to our stakeholders but required too much upkeep for our needs. Finally, we settled on Asana. The UI is pleasing, I could create both lists and Kanban boards, and it felt flexible. Prototyping Once I felt I had done enough research, I picked the smallest and most well-defined piece of the process that I could think of: the engineering workflow. I designed an MVP that we could test almost immediately. I started out with two “features:” a Backlog and a Sprint Board. The Backlog was a prioritized list of tasks. The first iteration Backlog The Sprint Board, on the other hand, was a Kanban board that had 4 columns. Ready, In Progress, In Review, and Done. The first iteration Sprint Board And that was it! Once I confirmed that everyone on the team had bought into the adjustment, we went ahead and started to use the process. The key was that I immediately began asking for feedback, especially around the goals I was measuring the process against. User Feedback & Iteration My team was happy to give feedback. One of the most important suggestions came from one of the engineers on the team. He asked if we could add more columns to the Sprint board. In my attempt to keep process as minimal as possible, I had allowed for too little complexity. After some back-and-forth, we added two more columns to the board–– and . This change made it easier to see what people were working on at a glance and it reduced in-person conversations about tickets. Ready for Release Live As the number of projects we were taking on multiplied, my team also brought up that it became difficult to understand which tickets belonged to which project. We began to add the name of the project to the beginning of the ticket’s name. For example, if the ticket was named we would change it to: That meant that the ticket was associated with our CMS, rather than our Alexa skill. refactor scheduler feature [CMS] refactor scheduler feature. This small adjustment allowed us to remain flexible while still fitting in with our core value of minimal process. We could still use one board to work on multiple projects, instead of creating a different board for each project and having to check every single one of them. Lessons Learned Building a system is building a system, and it’s possible to borrow from other disciplines. Project Management at an early-stage startup is not as different from Product Management or Engineering as I had initially thought. Solving a problem tends to reveal flaws in satellite processes. For example, once the engineering workflow was ironed out, I realized I needed to iterate on the design and the product processes. It’s crucial to test your assumptions. Ask your team what they think. There’s nothing better than user feedback! Something that works for you might not work for your users. 🌟 🌟 If you liked this post, make sure to follow me on medium , follow me on twitter , and clap for this post!

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